Whether it be a lift maintenance contract, partial upgrade, modernisation, or a full replacement, TLC can run competitive tenders on behalf of our clients. The tender process is typically designed to be transparent and fair, with each tenderer bidding against the same scope and contractual terms (apples to apples).The tender process is an important part of any project and can help ensure our clients receive the best value for their money, while also ensuring that the work is completed to a high standard. It is important to define the scope of work clearly so that all tenderers are bidding against the same requirements and to identify potential tenderers who have the experience and track record to complete the work.
Issuing a Request for Quotation (RFQ) and evaluating the proposals received allows TLC to compare different bids and choose the one that best meets our client’s needs and budgetary requirements. Providing a recommendation based on the evaluations helps to ensure that our clients can make an informed decision about which tenderer to choose.
The Process
Define the Scope of Work
TLC will determine the specific needs of the building’s Vertical Transportation system and define the scope of work or maintenance that needs to be completed. This might include replacing certain pieces of equipment, adding new features, or simply performing routine comprehensive maintenance.
Identify Potential Bidders
TLC identifies a list of potential tenderers along with nominating the names of certain subcontractors for any ancillary works. Depending on the scope, the nominated list of tenderers can be diverse, including both large (the big four) and small vertical transportation companies.
Issue a Request for Quotation (RFQ)
TLC will issue a Request for Quotation (RFQ) to the potential tenderers, outlining the scope of work, the timeline for completion, and any other relevant information.
Proposal Evaluation & Recommendation
Each proposal is reviewed and evaluated based on factors such as price, compliance with scope, experience, and past performance. Based on the evaluations, TLC will provide our clients with a tender evaluation report with a recommendation for their consideration.
This ensures that the client gets the best value for their money while also ensuring fairer contractual terms.
